Minutes & Bylaws

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Meeting Minutes

THE VILLAGE OF MACOUN

MINUTES OF THE REGULAR COUNCIL MEETING

HELD IN THE MACOUN MUNICIPAL COUNCIL CHAMBERS

Monday January 11, 2021

Mayor Suzanne Kuchinka               Councillor Vince Martin               Councillor Frank Schaefer

Councillor Judy Sovdi               Councillor Dave Schindel               CAO Carmen Dodd-Vicary

1. Call to Order:

Mayor Kuchinka called the meeting to order at 6:57pm.

2. Adoption of Agenda as Presented:

MOTION 2021/01 by Sovdi THAT, the Agenda is approved with the following additions. Seconded by Martin. CARRIED.

Addition: Encompass Fitness added to New Business.

3.Delegations:

Pastor Charlie Bowen not in attendance.

Rawrie Bullock with Red Cross discussed the importance of volunteers for their organization and that there are openings for jobs with Red Cross right now. Administration will advertise to residents the opportunities available through the Red Cross.

4.Committee Report:

Fire Service – TABLE Fire Service Agreement till February meeting. Invite Fire Chief to February Meeting for update and discussion with Council.

Parks and Rec – No Meeting in December due to Covid-19. Lights have been installed for the outdoor rink with a timer to be installed. Outdoor rink is almost ready for public use. Looking at having a programmable thermostat installed. Meeting are held the 2nd Wednesday of each month at 7:00pm in the William Snider Rec Hall.

Town Hall Committee – Work Be taking place on Saturday January 16, 2021. Meeting are held the 1st Tuesday of each month at 7:30pm in the Town Hall.

Happy Gang Club – Nothing new to report.

EMO – EMO Coordinator Charmaine Cox attended meeting to introduce herself and give a brief overview to Council of the Village EMO's current position. Looking for volunteers to join the EMO committee. Administration will spot light the Village EMO to draw attention to our progress and current needs.

5. Approval of Minutes:

MOTION 2021/02by Martin THAT, the minutes from the December 7 & 14,2021 meetings be approved. Seconded by Sovdi. CARRIED.

6.Business Arising from Minutes:

7.Financial Reports:

8. Bills to be Paid:

MOTION 2021/03 by Sovdi THAT, the December 31, 2020 bills in the amount of $52,130.25 be paid. Seconded by Schaefer. CARRIED.

9.Policies and Bylaws:

MOTION 2021/04 by Schaefer THAT, the Water & Sewer Rate Policy and Investment Strategy for 2021 be approved as presented. Seconded by Martin. CARRIED.

10.Old Business:

MOTION 2021/05 by Sovdi THAT, Mayor Suzanne Kuchinka be appointed as the Village rep on the Mainprize Park and Mainprize Manor boards. Seconded by Schindel. CARRIED.

MOTION 2021/06 by Schindel THAT, Administration communicate with Estevan RCMP regarding missing O'Connor sign. Seconded by Martin. CARRIED.

11.New Business:

TABLE admin Assistant attending meetings until budget time.

TABLE Energy Audit for future discussion at a later date.

MOTION 2021/007 by Sovdi THAT, TAXervice be authorized under s22(1) of The Tax Enforcement Act to commence proceedings to request title with respect to the following described lands:

Roll 161000 par 18 Plan 101954987 Ext 0 Title 149552365. Seconded by Schaefer. CARRIED

MOTION 2021/08 by Kuchinka THAT, CAO communicate with property owner at Par 18 Plan 101954987 to discuss possible options for a payment arrangement to clear up property tax arrears. Seconded by Martin. CARRIED

MOTION 2021/09 by Sovdi THAT, the Village hire a certified plumber to complete an inspection of the sewer system at Lot 1 Block 8 Plan 68R30564 and provide a written report to the Village with their findings. Should the trouble be on the Village main line, the Village will pay the plumbing inspection bill and costs to repair the main line. Should the trouble be on the line leading from the mainline connection, the property owner will be required to refund the Village the full cost of the plumbing inspection and repairs to their sewer system. If payment for the inspection is the responsibility of the property owner and invoice is not paid in full to the Village office within 30 days of invoice date, cost will be applied to the property owner's property taxes. Seconded by Kuchinka. CARRIED.

TABLE Employee Contracts until February Meeting.

12.Correspondence:

MOTION 2021/10 by Sovdi THAT, Administration respond to received letter reminding of the Village Nuisance Bylaw in place, that a cleanup date is still in effect until May 15, 2021 and if land is being requested to change assessment classification, it must be discussed with Council at a meeting of Council. Seconded by Kuchinka. CARRIED.

MOTION 2021/11 by Kuchinka THAT, Council accept the 2021 Saskatchewan Public Safety Agency Fire Dispatch Service Agreement. Seconded by Sovdi. CARIED

13. Adjournment:

MOTION 2021/12 by Kuchinka THAT, meeting is adjourned at 10:48pm. CAARIED.

Bylaws and Policies

The Village of Macoun has a number of Policies

and Bylaws that were developed by Council over time.

These regulations were created to address matters of the

community that at one time or another caused concern

and needed a more permanent way to address them. The

Village has a contract with Commissionaires for Bylaw Enforcement.

Semi's in Village Limits

Village Bylaw 12-13, passed on August 28, 2013, states:

2.(e)(1) No person shall operate a vehicle larger than 2 axles, 6 tire straight unit on any road within the Village Limits unless using the Heavy Vehicle Route.

(2) No person shall operate agricultural equipment on any road within the Village Limits unless using the Heavy Vehicle Truck Route.

(3) Subsection (1) and (2) shall not apply to vehicles making a delivery on any highway in the Municipality provided that the operator of the vehicle uses the most direct route from and to the Heavy Vehicle Truck Route.

3. (b) A person who contravenes the provisions of subsection 2(e) (1)(2)(3) is guilty of an offence and liable on summary conviction to a penalty of not less than $1,000.00.

The Heavy Truck route is Appleton Ave (Main Road) ONLY.

Bylaw No 2.20

A Bylaw of the Village of Macoun to Control the Use of Fireworks Within Village Limits

The Council of the Village of Macoun in the Province of Saskatchewan enacts as follows:

1. Any person(s) 18 years of age or older wishing to discharge fireworks within Village limits must apply to the Village office in writing at least 5 business days prior to the date they wish to discharge the fireworks.

2. Written request must include the date and time the fireworks will be discharged as well as who is liability should emergency personnel be required due to fire or accident during discharge.

3. All fireworks must be discharged in the designated area located to the east of the Village dugout on John St.

4. Written notice of the fireworks showing the date and time will be displayed on the Village bulletin board in the entrance to the Macoun Co-op on the day the request is approved.

5. Any person(s) found guilty of an infraction of any of the provisions of this bylaw shall be liable to the penalties set forth in the General Penalty Bylaw.

This Bylaw came into force at the regular meeting of Council held on September 14, 2020.​ 

Bylaw Table of Context

Most Common Bylaws:

3-92 Licensing Bylaw

1-06 Nuisance Bylaw

9-14 Amendment to Nuisance Bylaw

3-11 Noise Bylaw

5-13 Dog and Cat Bylaw

10-13 Regulate the Use of RV's Within Village Limits

12-13 Regulate the Traffic and Use of Streets Within the Village

1-17 Amendment to The Traffic Bylaw

2-15 Set Rates for Usage of Village Tractors and Weed Whippers

2-20 To Control the Use of Fireworks Within Village Limits

Council/Employees:

1-08 Administrative Bylaw

4-09 Allow More Councillors on the Village Council

3-16 Regulate the Proceedings of Municipal Council

6-16 Code of Ethics

4-19 Employee Code of Conduct

Fire and Emergency:

2017-1992 Establishment of a Mutual Aid Emergency Measures Organization

9 Respecting Fire Prevention

2-01 Regulate the Burning of Refuse Within the Boundaries of the Village

2-04 To Establish a Municipal Emergency Measures Organization

2-07 Establish and Define a Fire Service

3-19 To Fix the Rates to Be Charged for Responding to a Call

1-20 To Fix the Fine to be Charged for Use of the Fire Service Pump

Water and Sewer:

8-11 Water and Sewer Rates

2-13 Amendment to Bylaw 8-11 Water and Sewer Rates

3-14 Amended Water and Sewer Rates

9-13 Control, Collection, Storage, Treatment and Disposal of Sewage

1-14 Amended Control, Collection, Storage, Treatment and Disposal of Sewage

4-14 To Add Water and Sewer Arrears to Property Taxes

1-18 Maintenance and Management of The Water Works and Sanitary Sewer System

6-14 Amendment to Maintenance and Management of The Water Works and Sanitary Sewer System​

Bylaw Table of Context

Building:

67 Regulate the Filling of Abandoned Basements

7-97 Regulate Buildings Being Moved into The Village

2-05 To Designate a Site as Municipal Heritage Property

2-08 To Establish an Option to Purchase Agreement of Village Lots for Sale

13-13 Provide for The Regulation of Front and Side Yards for Dwelling

7-14 To Regulate Building Construction and Related Activities

1-19 To Amend Bylaw 7-14 The Building Bylaw

2-17 To Provide A Uniform System for The Numbering of Houses

2-18 Notice Before Digging Within Village Limits

Macoun Boards:

73 Gun Club Facility

2-09 Amend Bylaw 73 To Allow Macoun Gun Club to Operate A Recreation Facility

1-12 To Establish a Macoun Parks and Recreation Board

11-13 To Establish A Town Hall Board

Taxes:

2-19 Tax Discount and Penalty

53 Assessment Notices

3-97 To Establish A Fee for The Appeal of An Assessment

2-14 To Establish A Base Tax to Be Levied

Misc:

42 To License Persons Having Billiards, Pool Tables or Bowling Alleys

80 General Penalty Bylaw

7-10 To Amend Bylaw 80 General Penalty Bylaw

2-99 To Control the Disposal of Scrap Tires

4-04 To Provide for Retention and Disposal of Documents

2-06 Public Notice Bylaw

10-11 To Amend Bylaw 79 With Respect to Livestock and Poultry Within Village

8-14 Snowmobile Bylaw